Publishing process

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The Publishing House of the State University of Applied Sciences in Włocławek (abbr. PUZ) publishes books (monographs, conference proceedings , textbooks, and academic books) of PUZ employees, which have been included in the annual publishing plan and thus have guaranteed funding from the University. The costs of publication include, in particular, the price of typesetting, text editing and printing, and other optional costs such as, e.g., reviewer's fee, author’s fee, cover design, translation of fragments of the work, linguistic proofreading, etc. The Publishing House organizes and coordinates the publishing process and concludes publishing/license agreements with the Authors. Furthermore, it has the right to reject for print a work that does not meet the basic requirements of linguistic correctness or presents a low substantive level.
The publishing process is multistage and includes:

1. Initial cost calculation and submission of materials to the Publishing House
The layout of the materials in the publication submitted to the Publishing House should be as follows: title page, table of contents, lists of abbreviations and denotations, introduction/preface, main text with footnotes, appendices, reference list, indexes, tables of figures, charts, etc., abstracts. Editorial Instructions for Authors are available on the Publisher's website. When developing the typescript, the Authors are obliged to comply with the above guidelines. Authors are asked to prepare and provide, together with the typescript, a short note about the book, which will be published on the Publisher's website. The final version of the work should be submitted in a hard copy and a compatible soft copy (on a USB device, CD / DVD, sent via e-mail).

2. Content Similarity Detection
Texts submitted to the Publishing House should be original and free from such acts as plagiarism or self-plagiarism. The Publishing House checks the received text using the Similarity Check service provided by Crossref. If the result of the inspection indicates the possibility of any irregularities, the Author is asked to give appropriate explanations.

3. Review Process
The Publishing House sends publications to selected reviewers who prepare written reviews on a form provided by the Publishing House, or as a description. The principles for reviewing works are available in a separate tab on the Publisher's website. Cases where the book is delivered by the Author after the review are also acceptable. Two reviews are recommended for monographs and textbooks, and at least one review for academic books and practice materials. If the reviewer's fee has been included in the cost calculation, the Publishing House draws up a contract for a specific work and a bill. Further editorial work depends on obtaining positive editorial reviews or making corrections by the Author which were recommended in the review.

4. Conclusion of an agreement with the Publishing House
The Publishing House draws up and provides the Authors with publishing or license agreements to be filled and signed. Submission of correctly filled and signed contracts is a condition for the publication.

5. First Correction
The first correction with editorial elements includes primarily linguistic-stylistic and punctuation correction. The Author and reviewers are responsible for the substantive correctness.

6. Technical correction, typesetting and text editing
The final technical correction, adjustment of the work to the requirements of the Publishing House as well as the typesetting and text editing are made by a professional external entity providing services in this area. The deadline for the realization of the task is specified in the contract concluded with this entity.

7. Author’s correction
The Author receives a preprint of the book (the so-called galley proof) and a file with the soft copy. It is also up to the Author to comprehensively read the preprint and mark noticed mistakes and technical errors. At this stage, it is still possible to make a final, minor substantive correction of the text or an update, e.g. when the legal standing has changed significantly in the meantime.

8. Cover design
The Publishing House delegates to the graphic designer to develop the cover design and presents it to the Author for approval. The Author may also provide his/her own cover design. Regarding textbooks and academic books, standardized cover designs for a given publishing series are apply.

9. Preprint
The work in the form of two files (interior and cover) is sent to the printing house. The printing house delivers a preprint to the Publishing House, which is reviewed for the last time and approved to be printed. Lack of errors means that the book has been accepted for printing.

10. Printing and distribution
The printing of the book is usually executed within one week from the moment of submitting the files with the final version of the work to the printing house. Finished copies are delivered according to the distribution list at the University, which includes in particular Author’s copies, legal deposit and copies intended for the Library of the State Vocational University in Włocławek. The remainder of the edition is distributed.

11. Digital publishing
If the agreement with the Author provides it, the work may be published in the soft copy on the website of the Publishing House of the State Vocational University in Włocławek or in the Kujawsko-Pomorskie Digital Library.

12. Reprint of the work
If the book is out of stock, the work may be reprinted when it is justified by didactic or market needs. The general principles of publishing papers in the Publishing House and the arrangements made with the Author apply in this regard.

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